What the Tech 2016

What the Tech 2016

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MPI Ottawa What the Tech 2016

MPI Ottawa 2016 Tech Day combines a collection of powerful and insightful experts in the events technology industry. Our goal is to find new voices to bring to the meetings industry who not only can speak about new technology but have a higher understanding of how you can actually implement these tools in your work to bring results. Considering the demands and constraints on our industry, we understand your time is valuable and using your time wisely and effectively in the new digital driven space is paramount. The collection of speakers that will attend MPI Tech Day will help you cut through the noise and deliver actionable knowledge that delivers results.

Full Program

Date: Thursday, February 11, 2016
Location: La Plaza Gatineau – Crowne Plaza Gatineau-Ottawa 2 Montcalm Street, Gatineau, QC, J8X 4B4
7:45 – 8:15 a.m. Foyer of Salon Nations AB Registration and Continental Breakfast
8:15 – 9:30 am Foyer of Salon Nations AB

Keynote Speaker presentation
– Midori Connelly,
AVGirl Productions Topic: Next-Midori_ConnellyGen Meeting Professionals for a Digital Culture Sponsored by Niagara Falls TourismWiththe ubiquity of digital communications, we live in an always-on, always-connected world. And as online behaviours and expectations permeate the offline, a digital culture develops. For the MICE industry, this represents an entirely new set of challenges and opportunities as we try to adapt our traditional ways to this new set of norms. This session will focus on what defines the behaviours and expectations of the digital culture and how that impacts our profession. We will spend time exploring how a meeting professional can become a confident, capable – and healthy – master of technology. After attending this session, a meeting professional should be able to:

  • Define a digital culture and how the behaviours and norms impact the MICE industry.
  • Confidently shop and purchase technological solutions.
  • Manage the digital health and wellness of both themselves and their attendees

ABOUT Midori Connelly: Midori Connolly is a serial entrepreneur, having founded three companies, most lately in the field of event technology and audiovisual services. Currently she is busy with her latest project, bringing a fantastic new wearable technology to the events market. Midori has provided support to meetings and events for clients around the world. Recently appearing in Wired Magazine, she was also recognized as a Platinum Speaker by Meeting Professionals International and a Best-in-Class Speaker for Professional Convention Managers Association.

9:30 – 9:45 a.m. Foyer of Salon Nations AB Refreshment Break
9:45 – 10:05 a.m. MPI Tech Pods – Salon Les Chaudières MPI Tech Pods on a variety of hot technology trends
Tech Pod 1 Rod_Howes Brenda_Howes What is Cyber Security Speakers: Rod Howes, P.Eng, B.Eng. and Brenda Howes, CEO, The Howes Group Even saying the words Cyber Security invokes feelings of fear, anxiety and loss of control. What does it mean? Should I be concerned or is this just hyperbole? This discussion will define the broad term of cyber security and make it relevant for meeting planners, delegates and hoteliers alike. Awareness and understanding are the first defense to keeping your data and personal identity safe. What is Cyber Security?

  • Outline the definition of this broad topic

What is Encryption?

  • What sort of steps can I take to ensure my data is as secure as possible?

Defining the difference between:

Data In Motion When do I need to secure my communications? Do you have a secure communication channel? When should you use different levels of security? Data At Rest How do you secure your information on your personal system? How secure are your partners?

Cyber Security At Your Meeting Delegates

  • Registration online and onsite

Rogue Signals

  • Working with your AV company

Identifying other possible areas of compromise including pirating of room blocks. Final Discussion: Identify your responsibility to secure sensitive information?

Tech Pod 2 Tara_ThomasLatest and Greatest Sales Presentation Tools Speaker: Tara Thomas, Co-Founder & CMO, The Meeting Pool Are your sales presentations turning into snoozeville? Then you need to consider powering up your tech and delivery. Hear the latest in alternative approaches to a standard PowerPoint presentation that will make your next live appearance deliver the message in a compelling, highly visual fashion.
Tech Pod 3 Liz_KingGo, Go, Gadget: Top 25 apps and gadgets for event planners Speaker: Liz King, Liz King Events If you caught the “Go-go gadget”, Inspector gadget reference, congratulations – you had an awesome childhood. If you didn’t – despair not; this session will rejuvenate your inner child as we explore some of the techsiest offerings in gadgets/apps/tools to up the awesomeness factor at your events.
Tech Pod 4 Lydia_BlanchardMPI Ottawa new website – How to access and share content Speaker: Lydia Blanchard, NAV CENTRE (Director, Publications – MPI Ottawa Chapter) In this technology pod demonstration, we will explore the new www.mpiottawa.ca website, learn about ways to utilize the information to enhance your membership experience, review the content sharing features of Conventus articles, discuss possibilities of ways we can enhance the content to provide you with more value for your membership, and discover what lies ahead for the next phases of the website development. Some key components of this presentation:

  • Refresh your knowledge of key membership benefits and where to access them on the new www.mpiottawa.ca website Learn how to sign up to volunteer for a Chapter Committee
  • Overview of the new online communications forum (Conventus), and how to share articles to your social networks
  • Express your feedback on the updated website, and brainstorm possible enhancements that will provide you with further value for your membership
  • Get the inside scoop about the plans for next phases of the Chapter website
Tech Pod 5 David_DugasFrancois_BrunetNext generation Registration and Data Management for your Events Speakers: David Dugas and François Brunet, DE Systems The landscape surrounding event technology is in constant movement, offering more and more information and convergence across platforms. At the centre of it all is the delegate and the registration data. In this technology pod demonstration, we will visit how the registration data plays a central role in event technology-from lead retrieval, attendance tracking, apps, analytics and what lies ahead for event organizers and delegates as it relates to their registration data. Some key components of this presentation:

  • Key Features of current Registration Platforms
  • Attendance Tracking
  • Badge printing and Check-in technology
  • Social Integration
  • The Relationship between Mobile apps and Registration Data
  • The next generation registration platform-what lies ahead
Tech Pod 6 Katie_DolanChristina_AmosA Social Media Checklist for your event Speakers: Katie Dolan and Christina Amos, Ottawa Tourism What are the dos (and don’ts) with respect to incorporating social media into your event? If you are a bit fuzzy on what’s going on in the twitterverse (and beyond) – you’re not the only one. This session provides concrete examples of how Ottawa Tourism implements twitter (and other social media tools) and provides recommendations on how you can incorporate these exciting activities and technologies into your own event. You’ll also obtain a better understanding of what exactly ‘going social’ means, and why this trend should be included in your events.
Tech Pod 7 Mark_MillarAlissa_HurleyUnderstanding the Maturity Curve to Identify When to Adopt New Event Technology Speakers: Mark Millar and Alissa Hurley, FMAV In the quest to deliver a unique, memorable experience for attendees, we look to technology to deliver ‘the latest and greatest’. It’s easy to bulk up on event technology, especially when today’s audiences are looking for new ways to engage and interact, but when should you adopt these new tools? Join us for a hands-on preview of emergent Virtual Reality (VR) technologies and a discussion of how you can use the Maturity Curve model to identify which tools are ideally suited to your audience.
10:10 – 10:30 a.m. MPI Tech Pods – Salon Les Chaudières MPI Tech Pods on a variety of hot technology trends
Tech Pod 1 What is Cyber Security
Tech Pod 2 – NEW TOPIC Tara_ThomasTop 10 Apps-on-the-Go: Apps that help when you are OOO [Out-of-office] Speaker: Tara Thomas, Co-Founder and CMO of the Meeting Pool How many days are you out of the office and yet you have still need to function as if you are still there? From solutions that help with productivity, to task management, to travel, these apps will make you sigh with relief and stay informed and connected even when you’re not sitting behind your desk.
Tech Pod 3 – NEW TOPIC Liz_King Event Tech Strategy and Trends Speaker: Liz King, Liz King Events The fast-paced evolution of technology is causing us to rethink how we can use products successfully at our events. This quick primer will cover how to create an event tech strategy.
Tech Pod 4 MPI Ottawa new website – How to access and share content
Tech Pod 5 Next generation Registration and Data Management for your Events
Tech Pod 6 A Social Media Checklist for your event
Tech Pod 7 Understanding the Maturity Curve to Identify When to Adopt New Event Technology
10:35 – 10:55 a.m. MPI Tech Pods – Salon Les Chaudières MPI Tech Pods on a variety of hot technology trends
Tech Pod 1 What is Cyber Security
Tech Pod 2 – NEW TOPIC Tara_ThomasTips & Tricks to Get to Know Your iPad Inside & Out! Speaker: Tara Thomas, Co-Founder and CMO of the Meeting Pool It’s time to maximize mastery over your tablet and get to know how to use it productively, efficiently, and as the potential productivity platform that it was designed to be. In this hands-on session, you are in control and will learn how to leverage easy-to-access tips to become a mobile ninja!
Tech Pod 3 – NEW TOPIC Liz_King 5 New Social Media Tools Speaker: Liz King, Liz King Events As if keeping up with Facebook and Twitter wasn’t hard enough, there are new social networks popping up every day. This session will update you on the five hottest social media tools you should know for your events business!
Tech Pod 4 MPI Ottawa new website – How to access and share content
Tech Pod 5 Next generation Registration and Data Management for your Events
Tech Pod 6 A Social Media Checklist for your event
Tech Pod 7 Understanding the Maturity Curve to Identify When to Adopt New Event Technology
11:00 – 11:20 a.m. MPI Tech Pods – Salon Les Chaudières MPI Tech Pods on a variety of hot technology trends
Tech Pod 1 What is Cyber Security?
Tech Pod 2 – NEW TOPIC Tara_ThomasEasy-to-Implement Time, Task and Project Management Tools Speaker: Tara Thomas, Co-Founder and CMO of the Meeting Pool Producing an event is like managing a project, so why not capitalize on project management platforms already out there to help us get organized, communicate more effectively and collaborate with our internal and external teams? In this pod, we’ll delve into a few of these platforms, and show you how you can customize them to best suit your needs, and transform the way you plan your next event.
Tech Pod 3 5 New Social Media Tools
Tech Pod 4 MPI Ottawa new website – How to access and share content
Tech Pod 5 Next generation Registration and Data Management for your Events
Tech Pod 6 A Social Media Checklist for your event
Tech Pod 7 Understanding the Maturity Curve to Identify When to Adopt New Event Technology
11:25 a.m. – 12:00 p.m. Foyer of Salon Nations AB Networking reception
12:00 – 1:30 p.m. Salon Nations AB Luncheon presentation: How to reach a larger audience with Live Webcast and Streaming Speaker: Brad Alford, Director of Business Development, iSi Live. iSi_Live
1:45 – 2:45 p.m. Plenary: Disruptive, fun and totally engaging: Event technology trends and the meeting of the future Kristi_CaseySpeaker: Kristi Casey Sanders, Director Digital Marketing Strategy, Plan Your Meetings @Meeting Professionals International Plan Your Meetings @Meeting Professionals International’s Director of Digital Marketing Strategy Kristi Casey Sanders acts as a powerful advocate for the way technology can enhance, engage and connect people face-to-face, virtually and remotely. Since 2003, she’s worked to educate, empower and inspire meeting professionals and people just entering the industry. Engage with her @PYMLive @MPI or @KristiCasey on Twitter, or through Plan Your Meetings and Meeting Professionals International’s social media sites. Plan well & prosper, friends! Twenty years ago, having a cell phone was optional, hotels took room reservations via telex machines and the only way to be social online was to join an AOL chat room. Now everyone with a smartphone is walking around with a fully-loaded production studio in their pocket, social-sharing what they experience with people who are only virtually there. What will meetings and events look like 20 years from now? Gaze into the crystal ball with Plan Your Meetings @Meeting Professionals International’s Director of Digital Marketing Strategy Kristi Casey Sanders to see what future events might look like. In this session, you’ll learn:

  • ​What’s trending now
  • How technology will change the way people learn, network and communicate.
  • What challenges and opportunities these emerging event technologies will create.

christy

2:45 – 3:00 p.m. Foyer of Salon Nations AB Refreshment Break
3:00 – 4:00 p.m. Closing session Liz_KingCreative Ways to Integrate Technology into your EventsLiz King Speaker: Liz King, Liz King Events Attention is one of the scarcest resources of the 21st century. Our attendees have more competition for their attention than ever before which means that marketing is more difficult and keeping them engaged on site is challenging too. So what can we do as event planners to make our events more engaging? In this session, we’ll talk about 25+ ideas to keep your attendees engaged using technology – from social media to apps to gamification, your next event will leave guests craving more! Learning Objectives:

  • Identify their audience demographics and tech experience.
  • Create an engagement plan for their events after being inspired by the ideas shared.
  • Understand the role that technology plays in high-engagement events.

Liz King started her first company in 2010 in the midst of the down economy. By sharing content on Twitter, Facebook, and her blog, she gained expertise in the event planning industry and has become a leader and influencer. Thankfully, she’s been named Top 25 Most Influential Event Planners in 2013, 40 Under 40 Up-and-Coming Event Planners in 2011, the #Eventprofs Most Thought Provoking Blog and People’s Choice Award. This created a platform for her to build her business and strong brand even further. Working with clients on events like Earn $100K Summit and S.H.E. Summit Week, she helps entrepreneurs integrate technology into their events to better engage their attendees. In addition to her client work, she also hosts her own events. As the founder of TechsyTalk and PlannerTech, she’s incredibly dedicated to educating fellow event professionals on how technology can enhance their events. liz

Cost: Early-Bird (until February 5, 2016) Regular (after February 5, 2016)
Members $155.00(+HST) $165.00(+HST)
Non-Members $214.50(+HST) $214.50(+HST)
Students $99.00(+HST) $99.00(+HST)
Tax No.: 130663511
Accommodations: A block of rooms is available at the Crowne Plaza Gatineau and reservations can be made: Online at: http://www.crowneplaza.com/ By calling the toll free number: 1-800-567-1962 – please specify the group name Tech Day MPI to have the special rate. By email: reservationcrowneplaza@rosdevhotels.com Cut-off date: Friday, February 5 2016 Room rate: $129, single / double occupancy Interior parking for overnight guests: $17 per 24h with in and out privileges
Dress Attire: Business casual
Deadline: February 9, 2016 (there will be NO on-site registration)
EVENT ORGANIZERS Joanne St-Pierre, Nini Wang, Alexie Arsenault, Greg Plazek

Please note that MPI Ottawa takes pictures at all Chapter events and some photos from this event may be posted on our website. If you see a photograph of yourself online that you do not want posted, please contact the Secretariat and it will be promptly removed.

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In Kind Sponsors

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Date/Time
Date(s) - 11/02/2016
8:00 am - 3:00 pm

Location
La Plaza Gatineau – Crowne Plaza Gatineau-Ottawa

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